You may not have realised it, but data is one of your legal firm’s most precious assets. You likely collect and use data from many different sources to understand your clients, drive your innovation engine, and support your business goals. Clearly, data matters.
So what are you doing to protect it?
Have you implemented controls to safeguard your most business-critical data like customer information, business secrets, and intellectual property?
And are you prioritising data security and privacy, like you should?
If your company relies on digital tools for collaboration, project management, etc., and if many of your staff are working remotely, you need to have a strong data protection strategy in place. Only then can you mitigate the many risks to this data and ensure that you can continue to use data to run your operations and to maintain business continuity.
Data in Legal Settings: A Double-edged Sword
Your law firm cannot function without its clients. And you cannot serve these clients without their data. Regardless of how much data you collect, it is highly likely that it is openly accessible to everyone in your firm. Different people may use the data for servicing clients, for training, and for maximising their efficiency and productivity.
However, data accessibility and availability can also be a problem. If the data is “public”, that is, if anyone can access it, download it, and even modify it, the company’s risk of a breach is very, very high. Your sensitive information may fall into the wrong hands and end up being exploited in ways that cause tremendous harm to your company and its clients. In the UK for example, 75% of law firms suffered a cyberattack and many lost millions of pounds worth of client funds. Don’t let your law firm join this dubious cohort.
Apart from security concerns, another data-related problem is the presence of “dark data”. Do you know where all your data resides? Or in which format it exists? Is it structured or unstructured? And perhaps most importantly, are your systems and people able to utilise this data to benefit the business and drive it forward? If you answered “no” to any of these questions, you are sitting on an untapped treasure trove of information that can potentially generate massive benefits for your firm – but doesn’t.
You can eliminate both these challenges – weak data security and the presence of dark data – with technology. The right software can help you:
- Discover the hidden information in your law firm
- Allow all information to be readily accessible to the right user at the right time
- Ensure that sensitive data is protected from unauthorised or malicious actors, such as outsiders or cybercriminals
- Streamline all processes relating to data collection, integration, analysis, and management
- Facilitate advanced data capabilities such as automation and analytics
A robust technological solution can also help you strengthen your access management processes. And as you already know, strong access management is vital to protect sensitive data, and prevent cyberattacks like ransomware and supply chain attacks, as well as data leaks and breaches. Access management is also essential for complying with all the data protection regulations that apply to your firm. Non-compliance can attract significant fines and other penalties, so you need to implement uncompromising access management controls. Here again, technology can be your best friend.
And one of the best data protection/access management technologies available today is Litera CAM.
Litera CAM: Strong Data Protection for Your Law Firm
CAM is a powerful SaaS platform that will help you provision, classify, protect, manage, and govern all your data, regardless of which collaboration system it resides in. With CAM, you and your staff get a logical place to both store data and track rich custom metadata, while reducing the risk of data losses and improving collaboration and overall productivity.
CAM also provides access management features by integrating with various Identity and Access Management (IAM) solutions. You can easily manage access and privileges to different types of data for any user in your firm. Plus, CAM enables project-level access management, so you can effortlessly control access and privileges to all the data elements of a project, including workspaces and folders.
Previously, if you or your IT team has struggled to remove an ex-employee’s digital footprint, CAM can help. Leverage it to remove all former staff member from your access control lists to safeguard the company’s data.
All in all, CAM is a reliable and user-friendly way to protect, manage, and control your law firm’s data. Take advantage of its advanced features for data protection, data loss prevention (DLP), data exports, litigation holds, disposition, and much more. By adding CAM to your technology stack, you can strengthen your firm’s access management processes, safeguard your critical data assets, and unlock the true power of data.
To learn more about data security and Litera CAM, contact Prime Infotech for a free guide: Unlock the Power of Data Security A Must-have Solution to Strengthening Your Fortress and Defying Cyberattacks.
Want to Get Your Own CAM License?
Ready to take a step forward to protect your firm’s confidential information?
Contact Prime Infotech at Contact Us to book a free demo of CAM and learn more about its powerful security and access management controls.
